PRIVACY POLICY AND COOKIES
OF THE WEBSITE: https://viralplace.io/
- Scope of the Privacy and Cookies Policy
The joint controllers of the data are: AIP Foundation with its registered office at: 03-901 Warsaw, Al. Ks. J. Poniatowskiego 1, entered into the Register of Entrepreneurs of the National Court Register maintained by the District Court for the capital city of Warsaw in Warsaw, 12th Commercial Division of the National Court Register, under KRS number 0000199402, and Tax Identification Number (NIP) 5242495143 (hereinafter referred to as the "Foundation" or "Administrator No. 1") and Mikołaj Ostrowski running the Project called ViralPlace (hereinafter referred to as the "Administrator No. 2" or "Project"), jointly Controller No. 1 and Controller No. 2 referred to as the "Joint Controllers", "we" or "us".
We are committed to doing the right thing when it comes to collecting, using and protecting your personal data. We want you to be confident that your data is safe with us and to fully understand how we use it to offer you better and more personalized services. That is why we have developed this Privacy
and Cookies Policy (hereinafter "Policy"), which:
- identifies the types of personal information we collect;
- explains how and why we collect and use your personal data;
- explains when and why we will share your personal data with other organisations;
- explains the rights and choices you have regarding your personal information.
Given the range of services we offer, we want you to be clear about what this Policy covers. This Policy applies to you if you use our services (referred to in this Policy as "our Services"). By using our Services, you mean:
- Creating an account on our Website and using our Services offered as part of its functionality;
- This Policy also applies if you contact us or we contact you about our Services;
Our Services or mobile applications may contain links to other websites operated by other entities that have their own terms and privacy policies that explain how they use your personal information. In such situations, please read those terms and privacy policies carefully before submitting any personal information to such website, as we do not accept any responsibility for such third-party websites.
- Personal information we collect
This section provides information about the personal information we may collect from you when you use our Services and other personal information we may receive from other sources.
| When you register for our Services, you may provide us with: | Your personal data, including your postal address, email address, telephone number and date of birth; Account login information, such as the username and password you have chosen; |
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| When you browse our Services or use our mobile applications, we may collect: | Information about how you browse our Sites and mobile applications and information about when you click on one of our advertisements (including on the websites of other organisations); Information about any devices you use to access our Services (including the make, model and operating system, IP address, browser type and mobile device identifiers); |
| When you contact us, or when we contact you, or when you participate in promotions, contests, surveys or polls on our Services, we may collect: | Personal information that you provide about yourself whenever you interact with us about our Services (for example, your name , username, contact details, login), including by telephone, email or post, or when you chat with us on social media; Details of the emails and other digital messages we send to you, including any links you click on; Your opinion and contribution to customer satisfaction surveys; |
- Other sources of personal data
We may also use personal data from other sources, such as specialist information providers, our business partners and public registers. This type of personal data helps us to, among other things:
- review and improve the accuracy of the information we hold;
- improve and measure the effectiveness of our marketing communications, including online advertising.
- How and Why We Use Personal Information
The table below explains in detail how and why we use your personal data:
| We use personal data to: | This means that processing your personal data allows us to: | Why do we process your data in this way? | Legal basis |
|---|---|---|---|
| Ensuring the availability of our services | Managing the account you have created on our Website. | We need to process your personal data so that we can: manage your user account and provide you with the services you request. | Necessity for the performance of the contract When we process: contact details; user profile information. Without this information, we will not be able to provide you with our services. |
| Managing and streamlining our daily business operations | Managing and improving our Services and mobile applications. | We use cookies and similar technologies on our Services and mobile applications to improve the quality of customer service. Some cookies are essential, so you should not disable them to take advantage of all the features of our Services and mobile applications. You can disable other cookies, but this may affect your experience of using our sites. For more information about cookies and how to disable them, see Cookies and similar technologies . | Legally Justified Purpose |
| Develop and improve our service offerings, know-how and the way we communicate with you. | We rely on the use of personal data to conduct market research, as well as to improve our IT systems (including security) and our services. This allows us to serve you better as a customer. | ||
| Detecting and preventing fraud and other crimes. | It is important that we monitor our Services to detect and prevent fraud, other crimes and misuse of the Services. This will help us make sure that you can use our Services safely. | ||
| Personalizing services to suit your expectations | Analyzing your browsing habits on our Services to better understand you as our user and provide you with personalized services. | Reviewing your behavior allows us to personalize our services. This will help us meet your needs as a user. | Legally Justified Purpose |
| Sending relevant marketing communications (including via email, regular mail or online advertising) about our services and those of our partners. In this regard, online advertising may be displayed on our websites and on third-party websites and other online media channels. We may also measure the effectiveness of our marketing communications and those of our commercial partners. | We want to make sure that we deliver marketing communications, including online advertising, that are relevant to your interests. To achieve this, we measure your responses to marketing communications related to the services we offer, which means that we can offer you services that better meet your needs as a customer. You can change your marketing choices both when you register with us and at any time thereafter. You also have choices when it comes to online advertising. Later in this Policy, we outline your choices regarding cookies and how you can control your online behavioral preferences. | consent for most marketing communications , but there are situations where we have a legitimate interest in doing so. | |
| Contact and interaction with you | Contacting you about our Services, for example by telephone, email or post, or by responding to social media posts that you have directed to us. | We want to serve you best as a customer, so we use personal information to provide clarification or to assist in responding to your communications. | Legally Justified Purpose |
| Manage promotions and competitions you enter, including those we run with our commercial partners. | We need to process your personal data so that we can administer promotions and competitions you choose to participate in. | ||
| Invite you to participate in user satisfaction surveys and other market research conducted by us and other organisations acting on our behalf. | We conduct market research to improve our Services. However, if we contact you about this, you do not have to take part in the research. If you tell us that you do not want us to contact you for market research purposes, we will respect that choice. This will not affect your ability to use our Services. |
- Our legitimate purposes for using your personal information
Where we have mentioned above that our use of your personal information is based on our “legitimate purposes”, these are:
- servicing the needs of our customers, including the delivery of our services;
- promoting and marketing our services;
- account management (for example, online user account), managing complaints and resolving any disputes;
- understanding our users, including their patterns, behaviour, and their tastes and preferences;
- protection and support of our business, collaborators, users and co-owners;
- testing and developing new services and improving existing ones;
- legal / regulatory requirements.
- How and Why We Share Personal Data with Service Providers
In this section, we explain how and why we share personal information with service providers. When we share personal information with these companies, we require them to maintain security and they are not allowed to use your personal information for their own marketing purposes.
| Service providers | We work with carefully selected service providers to perform functions on our behalf. These include companies that help us provide: customer services, technology services, storing and linking data, processing payments , and delivering orders. We only share personal information that enables our providers to provide these services. Some of the service providers we work with operate online media channels in which they place relevant advertisements for our services and for our providers. For example, you may see an advertisement for our services when you use a particular social networking site or watch Internet TV. |
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- How and why we share personal data with others
We may share personal information with other organisations in the following circumstances:
- when the law or a public authority says we must share your personal data;
- where we need to share your personal data in order to establish, exercise or defend our legal rights (including providing your personal data to others for the purposes of fraud prevention and reducing credit risk);
- to an organisation to which we sell or transfer (or enter into negotiations to sell or transfer) any of our rights or obligations under any contract we may have with you. If the transfer or sale is successful, the entity receiving your personal information may use your personal information in the same way as we do;
- to any legal successors in connection with our business.
- How we protect your personal information
We know how important it is to properly secure and manage personal data. This section presents some
of the measures we have implemented. To ensure the security of your data, we use computer security measures such as:
- limiting access only to employees who need it to perform their job duties;
- we enforce physical, electronic and procedural safeguards related to the collection, storage and disclosure of personal data;
- physical access controls to our buildings and files;
- firewalls and data encryption during transmission using the Secure Sockets Layer (SSL) protocol.
However, although we take appropriate technical and organisational measures to protect your personal data, we cannot guarantee the security of any personal data transmitted to us via the internet.
The personal information that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by companies operating outside the EEA who work for us or for one of our service providers. When we do this, we will ensure that your privacy rights are respected in accordance with this Policy. The most common way we do this is through a specific type of contract (more information on this can be found here: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu_en ) or through an approved program such as the Privacy Shield: https://www.privacyshield.gov/welcome .
- How long do we process personal data?
We will not keep your personal data for longer than we need it, depending on several factors:
- (First of all) the reason we collected them;
- How long ago were they collected;
- Is there a legal/regulatory basis for us to retain them;
- Do we need them to protect your interests or ours?
- Possibility choice regarding receiving marketing communications and participating in market research
We will send you relevant offers and information about our services in many ways, including by email, but only if you have previously agreed to receive this marketing information.
When you register on our Website, we will ask you if you want to receive marketing communications. You will be able to change your marketing preferences at any time via the settings panel
within your user account, by phone (+48 533 517 116) or in writing (Wiśniowa 62, 89-600 Chojnice).
We would also like to hear your feedback to help us improve our Services, so we may contact you for market research purposes. You will always have the choice to participate
or opt out of our market research.
- How we use cookies
Cookies (so-called "cookies") are computer data - in particular text files - placed by our Service during each visit to the User's end device, which allows our websites to remember the User's computer or device and serves several purposes. The entity that places cookies on the User's end device and obtains access to them is the Foundation. The Service server automatically records information sent by the User's browser when the website is displayed. Server logs may contain information such as network request, IP address, browser type and language, date and time of sending the request. This information allows us to improve the quality of our Services by identifying and storing User preferences and tracking trends, such as the ways in which our Services are searched.
The following types of cookies are used on our Websites:
| ACTION | CHARACTERISTIC | TYPE |
|---|---|---|
| Ensuring performance | compatibility (e.g. identifying browser type); optimization (e.g. measuring the loading time of the Website content); | Session -> when you close your browser, cookies are deleted |
| Increased security | checking whether the user’s device is securely logged in for the duration of their visit to the Website; | Session -> when you close your browser, cookies are deleted |
| Remembering your preferences | improving the operation of the Service, e.g. through personalised content, greetings or remembering the selected language; | Session -> when you close your browser, cookies are deleted |
| Analysis of how the Website is used | collecting statistics regarding, among others, the total number of visits, views and referrals to the Service; | Permanent -> deleted after a longer period of non-visitation of the Website |
| Feedback from Service Users | not displaying one-time notifications after the User moves to the next subpage of the Service; not displaying recurring notifications for a defined period; | Session -> when you close your browser, cookies are deleted Permanent -> deleted after a longer period of non-visitation of the Website |
| Plugins/Widgets | sharing the content of the Website on social media platforms; recording user interactions on the Website (e.g. by using a share counter); | Permanent -> deleted after a longer period of non-visitation of the Website |
| Providing relevant marketing content (especially online advertising) | delivering online advertisements that we believe are most relevant to you on our Services and third-party websites; | Permanent -> deleted after a longer period of non-visitation of the Website |
| Measuring the effectiveness of our marketing communications (including online advertising) | measuring the effectiveness of our online and email advertising campaigns; controlling the number of times your ad is displayed. | Permanent -> deleted after a longer period of non-visitation of the Website |
Cookies placed on the end device of the Service User may also be used by third parties to offer users additional functionalities. Using the above tools or widgets may result in the collection of cookies on users' devices in order to facilitate the use of these services and ensure that user interaction is displayed correctly on our Services.
- Your cookie choices
Although most web browsers automatically allow cookies to be placed on your computer, the User may refuse to receive cookies, which will make them anonymous. In such a case, please remember that by not consenting to the placement of cookies, the User will not be able to fully use all of the functions of the Service. In order to configure the options of their device in terms of consenting to the storage of cookies and to specify the scope of cookies that are saved, the User may change the settings of the web browser used (in most cases, such an option is located in the Tools or browser Preferences menu).
We inform you that failure to change cookie settings by the User means that they will be placed
on the User's end device. In such a case, our Services may store information on the User's end device and gain access to this information.
Information on managing cookies in individual browsers can be found on the websites dedicated to each browser:
- Firefox: https://support.mozilla.org/pl/kb/ciasteczka
- IE: https://support.microsoft.com/pl-pl/help/17442/windows-internet-explorer-delete-manage-cookies
- Chrome: https://support.google.com/chrome/answer/95647?hl=pl
- Opera: http://help.opera.com/Linux/12.10/pl/cookies.html
- Safari: https://support.apple.com/pl-pl/HT201265
Additional information about cookie management can be found on websites such as http://allaboutcookies.org
- The right to access data
You have the right to view the personal data we store about you.
- Other rights of persons whose data is processed
With respect to your personal data, you also have:
- The right to rectify data
If you believe we have inaccurate or missing information about you, please let us know and we will correct it.
- The right to object
General objection – we will consider objections to our use of your personal data. If your rights outweigh our interests in using your personal data, then at your request we will either restrict its processing (see section 14.3 below) or delete it (see section 14.4 below).
Objection to direct marketing – if you object, we will stop using your personal data for direct marketing purposes. As a result of the objection to direct marketing and if we have no other legal basis for their use, the processing of your personal data will be suspended within 30 days.
- The right to restrict data processing
There are several situations in which you may wish to restrict the use of your personal information, including (but not limited to):
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you have made a general objection (listed in section 14.2 above);
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you dispute the accuracy of the personal data we hold;
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we have used your personal data unlawfully, but you do not want us to delete it.
- The right to delete data
There are several situations in which you can instruct us to delete your personal information, including (but not limited to):
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we no longer need to store your personal data;
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you have successfully filed a general objection (listed in section 14.2 above);
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you have withdrawn your consent to our use of your personal data (and we have no other reason to use it);
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we have processed your personal data unlawfully.
- The right to data portability
If you would like a copy of the personal information we hold about you, please contact us at: SALES@VIRALPLACE.IO
- The right to lodge a complaint with a supervisory authority
We would like to be able to address all your requests and comments, however you also have the right to lodge a complaint directly with your local supervisory authority if you believe that we are processing your personal data unlawfully.
- More information about your data protection rights
The website of the President of the Personal Data Protection Office (PUODO) on data protection contains more detailed information on your above-mentioned rights to the protection of personal data. If you would like to talk to us about these rights in more detail, please use the section below where we provide information on "how to contact us".
- How to contact us
If you have any questions about how we collect, store and use your personal data, please contact
Administrator No. 2:
Phone: +48 533 517 116
Email: sales@viralplace.io
Post office: Wiśniowa 62, 89-600 Chojnice
You can also contact Administrator No. 1 via e-mail: support@bizky.ai.
The policy was last updated: 27/02/2025